Many schools agree that managing after school programs can create headaches for the PTA.  An easier approach involves only one person, a PTA liaison, who communicates the school’s needs to a management partner, like Flex Academies, that can provide a turnkey solution. Then, the PTA liaison would simply need to promote the program to parents.  All it really takes to easily manage a successful after school program is this very simple partnership model that allows the PTA to stay in control without having to shoulder the liability or coordinate the details. Here’s how it works.

Flex, or the after school management partner would take on:

  • Setting up the program
  • Managing it throughout the year
  • Ensuring parent satisfaction
  • Ensuring student safety
  • Allowing for revenue sharing
  • Awarding scholarships

With less headaches, the PTA would be able to focus on other important matters and also be able to generate funding for the school. The key to the program is having the right team and people in place-.

Enter The Flex Team:

Your PTA

Determines specific offerings, costs and scholarships offered and provides one volunteer to promote Flex activities via PTA listservs, school messaging, morning announcements, etc.

A School Administration – Typically the principal

Provides input on classes and scholarships, lends logistical support and assists with promoting registrations via school messaging services.

Your Flex Administrator

Ensures smooth operation, interfaces with vendors, negotiates agreements, pays vendors, maintains the school’s Flex website and keeps attendance records. Serves as the point of contact for parents’ questions or concerns.

The Flex On-Site Coordinator – A Flex employee

Is on site whenever Flex activities are being held, checks in arriving instructors, assists with any logistical needs and provides general support to students and instructors as needs arise.

With a team you can count on that provides assessments, instructor screening, parent feedback, and progress reports for parents– you can be sure everyone is happy.

Is your PTA ready to trade in the headaches for an expert management partner that can grow your program? Let us know what challenges your PTA and after school team have when it comes to managing after school programs, and we’ll explain how easily we can help you overcome them.

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